This is a summary of our privacy policy which covers our website and landing pages, along with all of the products and services contained on these websites. This policy tells you what information we collect from you, what we do with it, who can access it, and what you can do about it.

About DSL Telecom            

DSL Telecom is a sales and marketing company selling technology products. We provide the following products and services:

• Internet products and services
• Business phone solutions and home phone solutions
• Voice for consumers and businesses
• Zoho related services, including but not limited to consultation, implementation, training and success/support plans

Our privacy policy      

Our Privacy Policy aligns with the requirements of the Protection of Private Information Act (PoPIA) in South Africa. This Privacy Policy explains how we use the personal information we collect from you. This applies to all information processed by DSL Telecom; both collected through our website or offline.

What is personal information?      

We define as Personal Information as any information that identifies or relates specifically to you, such as your identification number, your email address, your name or contact details, your company registration number, your phone number, etc.

When do we collect information from you?      

We collect information, including personal information, directly from you when you:

• Submit information by completing a form on our website or landing pages (e.g. to register with our services or to request a quote from us)

• Email us information in order to place an order with our company

• Perform credit checks in order to approve your application for services

• Communicate with our employees in order to obtain services from our company (e.g. resolve issues)

• Use our phone system (i.e. place or receive a call)

DSL Telecom will only collect your information directly from you.

What information do we collect from you, store or otherwise process?      

When you use our website we may process your information, such as:      

• records of your information on our server logs from your browser or mobile platform, including your location, IP address, cookie information, and the page you requested. This data is treated as non-personal information, except if we are compelled to do otherwise by law or a legal authority

• your name and contact information, including email address and company details which you may submit to us when you request a quote

When you apply for one or more of our services (via the website or via email) we may process information necessary to performing credit checks and creating your account, such as:

• your name, identification information, address and contact details

• copies of director ID and company registration documents

• Telephone number you want to port

When you use our PBX system:      

• We record information on our server logs from your browser or mobile platform, including your location, IP address and all actions

• we process a Call Detail Record (CDR) which contains information about the call. Depending on the type of the call (inbound, outbound, between two extensions, etc) the CDR contains different types of information such as the call source and destination, date, time, call duration, etc. The CDRs are used to produce various reports, including billing reports and invoices

When you call us or we call you:      

• We may intercept (record calls) and monitor your communications to the extent permissible by law. Our sole intention in doing so is to monitor the quality of the service we give you in order to ensure the quality is maintained, and for disclosure purposes

• We update the information we have on your account profile based on the information you provide, if necessary

When you apply for employment with us:      

• your name, contact details, ID number and whatever other information you submit to us via your CV as part of a job application

• your background check report

In all cases, the requested information is necessary for us to provide you with service. We review our collection processes on a regular basis to ensure the information we collect is not excessive.

Website Cookies      

Cookies are text files placed on your computer to collect standard Internet log information and visitor behavior information. When you visit our websites, we may collect information from you automatically through cookies or similar technology.

We use first party cookies. Those are cookies that are set by our website and can only be read by our website. They are used for the functionality of the website (allowing our Website to recognise that you have visited it before.

Our DSL Telecom websites and associated landing pages also use third party cookies (Google). These are cookies set by Google services or software, such as analytics, maps, online videos, advertising and remarketing or social networking features. Google uses cookies on your browser to store your options such as user preferences, information of google maps, preferred zoom level, website statistics, etc. These cookies may get re-read during a visit to other sites if they do business with Google as well (e.g. YouTube). Data collected is used in accordance with Google’s privacy policy.

What do we use your information for?      

The information we collect from you may be used in one of the following ways (in addition to the ways we have set out above):

Sales and Administration

• To enter into a contract with you

• To support our legitimate interests in managing our business (or those of a third party)

• To create your account

• To recommend a solution that optimally addresses your needs

• To recover debts or trace those who owe us money

Product and Support

• To provide you with the product or services you have requested

• To bill you in accordance with your use of our products and services

• To notify you about problem, important changes or developments in the services that you receive

• To respond to your inquiries/complaints 

• To process your requests in relation to your information

• To allow you to administer your account

Operations and Marketing

• For internal record keeping

• To evaluate our services with the purpose of improving our services

• To inform you of other products we offer by email or other direct contact, also known as direct marketing (only where you have not withdrawn your permission for us to do so)

• To advertise our business by publishing the names of our clients

Human Resources

• For evaluating candidates for positions within the company or evaluating staff and consultants

We use your information in-line with the reason you submitted it to us and we respect your interests and rights. For instance, CV related information will only be used to process job applications and for no other reason.

How do we protect your information?      

We have implemented an Information Security Framework and are putting in place a variety of security measures to maintain the safety of the personal information that is processed by DSL Telecom. These measures are in line with market standards, and generally acceptable requirements in the industry, and in line with any requirements imposed on us by law or in a code of conduct approved by the Information Regulator.

Third party access to your information      

We use third parties to enable our service to you. They may be suppliers of telecommunications lines, hosting services, voice, internet and software.. We implement controls to ensure your information cannot be accessed by our third-party providers without authorisation.

We review the Terms and Conditions and the Service Level Agreements of our third parties to ensure your information cannot be processed in a manner contrary to the requirements of the South African Protection of Personal Information Act, 2013 (PoPIA). 

What if you refuse to submit the requested information?      

Providing your personal information to DSL Telecom is voluntary.

However, should you not provide the information we request, or should you withdraw consent for us to have your personal information, we may not be able to provide you with our services.

You may withdraw your consent to our collecting, processing or use of your personal information at any time by addressing a written notice to us.

For how long does DSL Telecom retain your information?      

Customer information

The information you provide in order to enter into a contract with us is stored into our systems for the period of our relationship. Should our contract come to an end for any reason, we will need to retain the information we require.

For accounting, tax and legal reasons

We keep the following client information for an unlimited amount of time:

• Information provided to create your account and set up your products or services

• tax or accounting related information: invoices

However, we only store and we do not process that information after your services have been terminated; unless we need to use it in dealing with complaints, disputes, legal action or prospective litigation, or taking advice on any of these.

What are your rights?      

To protect your privacy DSL Telecom provides you with the following:

• The right to access – You have the right to request details of personal information which we hold about you under the Promotion of Access to Information Act, 2000 (PAIA) as well as under the Protection of Personal Information Act (PoPIA), 4 of 2013.

• The right to rectification – You have the right to request that we correct any information about you that you believe is inaccurate or incomplete. 

• The right to erasure (right to be forgotten) – You have the right to request that our Company erases your personal data, unless the law requires us to keep it. We cannot delete data that is related to our billing system.

• The right to restrict processing – If you are not a customer, you may withdraw from our mailing lists at any time by unsubscribing. If you are our customer, we process your personal data in order to provide you with our services. You have the right to request that Our Company restricts the processing of your personal data. In such a case, we will not be able to provide you with our services.

• The right to object to processing – If you are not a customer, you may withdraw from our mailing lists at any time by unsubscribing. DSL Telecom will remove your contact details from our marketing platforms.If you are our customer, we process your personal data in order to provide you with our services. You have the right to object to Our Company’s processing of your personal data. In such a case, we will not be able to provide you with our services.

If you make a request, we will respond to you within a month. If you would like to exercise any of these rights, please contact us.

Further, DSL Telecom provides you with the following:

• Your right to withdraw consent - You may withdraw your consent to our contacting you for direct marketing at any time by unsubscribing from our mailing lists. At any stage, you may withdraw your consent to our processing your data altogether. You will need to give us adequate time to remove you from our systems and note that this may result in us terminating your services.

 Changes to our Privacy Policy      

If we decide to change our Privacy Policy, we will post those changes on our website. We will also notify you by means of a prominent notice on the Website prior to the change becoming effective only if we make material changes to this policy.

Your Consent      

By using our website, otherwise contacting us or by using our product you confirm that you have read, understood and consent to the terms and conditions set out in this notice.

You may withdraw your consent at any stage. We will need adequate time to remove you from our systems.